7 essentials for effective HR software change management

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Every project leader is aware that the challenges of implementing human resource software do not finish at go-live. Training staff on the suitable method of using the new software and resolving its problems after go-live is just as challenging as its implementation.


Undoubtedly, human resources software offers a lot of benefits to an organization. A great HR software provides comprehensive readymade HR MIS reports for intelligent HR analytics. With such software, you can access the reports and develop your own ad-hoc and user-defined reports easily.


However, you need to develop a plan for a smooth change management process. Given below are seven crucial tips to remember when you’re ready for software change management.


Make a Plan

It’s essential to assign time and sufficient resources to craft a comprehensive change management plan. It should consist of measures taken and the persons whose duties it is to implement every step.


You should also review frequently to ensure that everything is going like it should and make necessary adjustments.


Gain the Support of Senior Management

It’s critical to get the full support of the senior management staff. When they endorse a new software and use it, it automatically transmits a positive message to the staff about implementing it.


Make a Plan for Communication

You need to take into account both the project’s pre and post-go-live phases when creating a communication plan. The communication team should dispatch messages to employees during the implementation. These messages must highlight the software’s advantages.


In the post-go-live phase, you need to develop a channel of open communication. Here, the staff can freely modify requests or log defects. Update regularly to those who have sent change requests. It will motivate them to continue using the software.


Schedule Communication Approvals

Usually, the HR leader should approve messages to staff. This process needs to be documented and made a part of the schedule so that the approval procedure doesn’t come in conflict with the deadlines.


Create a Comprehensive Training Plan

Training is critical. Here are the critical factors to bear in mind when making a training plan.


  • Develop various employee learning methodologies or options, like a cheat sheet, instructor governed training, and the like.
  • Schedule training at the right time. Although it should start a few weeks prior to go-live, don’t make it too far. Otherwise, the employees will forget what they have learned.
  • Schedule more training of the managers. They require you to become well-versed with different functions.
  • Never overlook the HR or IT employees. These people should receive the most extensive training. Their training should envelop everything for them to solve issues.

Select Employee Champions

Here, champions refer to those employees who, apart from extending support to the new software, actively sell it and generate excitement.


They require frequent updates, knowledge of how the software will update, and collateral for sharing the project’s progress to work well. Ensure to provide these champions with all the resources and data they need for creating anticipation for the new product.


Outline Policy Modifications

If the software’s employee policies don’t align with the organization’s guidelines, your employees can be taken aback. It’s thus essential to communicate any changes in the company policies to your staff before they start using the software. It will prevent them from being confused by inaccurate information.


An automatic and centralized hr software has integrated leave management, attendance management systems, and payroll management, and employee self-service features. Remember the points given above to help your workforce smoothly transition to its adoption.

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