Eight Deadly PowerPoint Mistakes and how they can Avoid Them

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“PowerPoint has become a crutch for those who lack the ability, period, and commitment to create a highly effective presentation. ”

Too powerful a statement? Perhaps, unless of course, you might be one of the many presenters that depend far too much on PowerPoint – then it’s simply good advice from an old-timer, group performance consultant.

My close friend and fellow “marketing geezer guru” Bob Bly, published an article a few years ago entitled; “Why I Hate PowerPoint. ” In his well-written rant, he identified most of the issues every presenter has with this particular technology – over utilize and overconfidence in the item, and a presenter’s inability to make use of this technology effectively. They have since modified his remain and use PowerPoint really effectively and include this part of most of his delivering presentations. Yet, his original declaration is still very true.

Ruth Marcus of The Washington Post mentioned: “Enduring a PowerPoint display is rarely informative and not efficient. The inevitable pretty graphics – why consider a tough problem when you can take your time surfing for clip artwork or experimenting with fonts — add a bullet point associated with an insult to the injury of getting to sit through it. inch

Marcus concludes: “The sexy availability of PowerPoint and the pre-installed drive to reduce all topics to a series of short-handed round points eliminates nuances along with enables, even encourages, typically the absence of serious thinking. very well

Even technology-proponent Edward Tufte of Wired Magazine gives: “PowerPoint may help speakers format their talks, but advantage for the speaker can be hitting to both content along with audience. The standard PowerPoint introduction elevates form over written content, betraying an attitude involving commercialism that turns every little thing into a sales pitch. ”

How exactly does a presenter escape typically the seductive traps of PowerPoint? As in golf, the best way to leave your trap is to steer clear of it altogether. Here are typically the ten most common PowerPoint contains and how to avoid them:

1) Counting upon the technology to function properly: Too many times My spouse and I sit in a conference or maybe meeting and watch the public speaker scramble to get the presentation through to the screen. At the latest conference, with more than 450 men and women in the room, I watched some sort of presenter lose half of the women 90 minutes trying to get the particular technology to work properly. There were two A/V techs on stage messing with her notebook, and who knows how several backstage sweating it out. The lady made comments about what the lady wanted to present to us. The lady added that she got some really great slides,

images, and diagrams to show people, but could not because the plan would not run. Tip: Tend not to expect it to run glitch-free. Be able to have your presentation loaded and also tested before anyone is within the room. Find the technology contact (A/V person) and make certain your current program is loaded and also runs properly. There are many editions of PowerPoint – afterward, versions of your presentations are not going to run on old computers or perhaps older versions of the software. Holding out until it is your turn within the lectern is way too past due, and will almost always prevent you from centering on your presentation. Get yourself inside the meeting room before the day time starts, especially if you are communicating within the course of a day or perhaps in between other presenters.

2) Presentations lost in cyberspace: For the majority of my professional communicating engagements, I forward our presentations in advance to the technological innovation contact to pre-load and also test. “Lost, ” “MIA, ” “Never got it, inches, and “must have dropped it” are the three most frequent responses we get when our executive assistant calls to ensure we’re set to go, a long time before I get on the plane. Idea: Have a backup of your demonstration in your pocket. Don’t package it – don’t trust e-mail. Sure, sending that in advance is appropriate, but deliver a copy with you. Also, have a hard form in hand too. If the complete program dies, or the technological innovation fails, you’ll have a hard copy to relate to.

3) Too many items on a slide: This one destroys me. How many times do you really watch a PowerPoint appearance where the speaker tries to stack every word onto just one slide using microscopic statistics, letters, and words? In addition to – the always preamble of the slide with some dumb comment like: “This just one might be kinda hard to examine… ” Kinda!? The visitors need a telescope to see whatever. Presenters make excuses in addition to apologizing. They say: “You’ll have got to forgive me… ” Not any we don’t! He or she is giving a video presentation. It’s his or her job to get the concept across without the need for forgiveness on the part of the audience. Word of advice: Print out the slide. Input it on the floor. Stand over it. If you read it the créent is too small.

4) So many different fonts: In an effort to make the presentation lively and useful, presenters use dozens of several fonts. This practice is definitely distracting and takes often the audience’s focus away from critical content and places the item on unimportant elements instructions fonts and fluff. Word of advice: Keep the font count to 2 or an absolute maximum of several different typefaces. Vary the type, not the font.

5) The “animate button”: The amount of ‘entrances’ can a series make? At least 34 diverse entrance animations: left to be able to right, right to left, leading to bottom, box, round, diamond, peek checkerboard, display, fly-in wheel, wedge, wash, and swipe – and much more. Tip: Pick a great animation style and adhere to it. If you must rely upon the particular “oooo’s” and “ahhh’s” of your respective audience, you have lost these.

6) Reading the 35mm slides: It is assumed that your audience can easily read. If this is true, then reading all the information on the glide is a waste of time and is regarded as very boring to your viewers. Certainly, reading a series or two for emphasis is acceptable and can be very effective, but looking at the whole slide is a waste. Followers will mumble under their particular breath “Heck – We can read – why decided not to just e-mail often the presentation to me? Tip: Spotlight your point with principal points, and expand on each with your own individual verbal narrative.

7) Examining your slides (with you to the audience): Presenters this address the screen in place of their audience are less than professional. The slides are suitable in front of most speakers for the laptop lectern or revealed in front of them. Tip: Use the notebook computer screen instead of talking to the particular screen. Some programs and also video cards allow the business presenter to preview the next glide while the audience sees the existing slide.

8) Room power outage: The audience came to notice and see the presenter. Blacking out the room may permit the screen to be seen more plainly, but it takes the business presenter out of the presentation. A dim room eliminates the speaker’s physical actions, hand signals, non-verbal cues, and gestures. It negates the effect connected with facial expressions and sensations. A blackout room avoids participants from taking notes. Word of advice: Discuss the room lighting together with the facility folks before the affair. Be proactive and make a number of the projector potent enough to light up the screen in a very partially-lit room.

9) Introducing embedded sound or movies to your presentation: PowerPoint is definitely a powerful tool but may be challenged by the addition connected with embedded video and acoustic, especially when done by a non-technology person. Tip: If you wish to work with audio and video in your presentation, make them independent of the PowerPoint program. Even if you can with success embed audio and videos, you will still need to web page link the audio output together with the ‘house system, ‘ as well as provide adequate audio extravagance and speakers for your visitors.

10) Telling your visitors not to take notes: The particular speaker says: “Hey, may worry about taking notes. I’ll send out this presentation to you as soon as the meeting. ” Really? The particular audience thinks: “Hey, exactly why didn’t you just send that to me, so I didn’t must waste an entire day approaching here listening to you study something you could have sent me? ” Tip: Encourage take note-taking. Expand on each brand of your presentation with exciting relevant stories. Provide reliable examples. Create a dynamic story that drives your position home. Remind them to jot down a selected point. e. g.; “This one’s worth writing down. micron

PowerPoint (as very well as Apple’s Keynote) is an incredible tool. You must employ them wisely. It must not be a new crutch nor should it be counted on to replace hard work, proper preparation, and exceptional presentation capabilities. PowerPoint is one of many critical tools available to you in your ‘presentation toolkit. ”

It jogs my memory of an old adage: “When all you have is a hammer, just about every problem looks like a nail bed. ”

Choose your applications wisely, keeping in mind that the entire goal is to effectively, in addition, to efficiently present your concept. Use the right tools within the right time, and in the right total.

Brian Katherines is a therapist, speaker, and author that are expert in management development, and group team performance. He is the Main of Progressive Business Principles, founded in 1986. Brian provides designed and delivered greater than 2, 500 training plans for clients including; Hyatt Hotels, US Army, Master card, Disney/MGM Studios, Johnson and also Johnson, Avon, Nabisco, Merrill Lynch, Verizon, Merck, Lender of America, Pepsi, KPMG, Novartis, and is an instructor regarding Rutgers University.

Mr. Kathenes has appeared on greater than 1, 500 television and also radio programs and has recently been quoted in over 20 or so business magazines and newspaper publishers including the New York Times, Prosperous Meetings, and USA Nowadays. He is the author of Developing Teams That Will Still Value You In The Morning, and Betcha Didn’t Know That.
Brian keeps the title: Teambuilding Guru, bequeathed upon him by Prosperous Meetings Magazine and Gatherings International Magazine and has been honored as Hope Township’s Outstanding Citizen of the 12 months. Katherines offers a free review on team building.

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