How To Shift To A New Office In 7 Easy Steps
Moving offices can be transformative for any scale of business. Whether giving you more space to grow and create or more control over your brand, having some extra space to work with is always exciting.
Any office moving is a major project and needs elaborate planning. For many, it might seem a daunting task, especially when they have never coordinated an office move before. However, do not worry; a moving process can also be broken down into simple steps like any other process.
This article will talk you through everything you need to know about office moves and take you through the step-by-step process.
Office Moving Notice
When moving your office, one of the first things you must ensure is that everybody knows about your moving office location. This includes your business partners, employees, vendors, and customers.
Letting everyone know about the office move might seem like a long process, but you can do it with a small business letter if you follow the right steps.
Here are the guidelines to keep in mind while you deliver a moving office letter.
- Develop a mailout plan after the Move date is finalized.
- Deliver your moving notice letter 30 days before the move.
- Make a thorough list of contacts.
- Get all the contact information from the list of your recent contacts.
- Keep the letter concise.
How To Shift To A New Office?
Now that you have settled down with your contact list and automated the process to make others know about your office move, it is time to plan your office move.
The office removal process can stress out the organization and affect its performance. However, breaking the whole process into smaller steps makes it easy to manage the process.
With proper preparation and the right equipment, your employees will arrive at the new location with ease.
To make your office move smoother, follow the steps given below.
Step 1: Outline Your Office Move Needs
Before committing to big office moves, you must assess the needs of your office. There can be many reasons to move to a new office location, but identifying the exact reason for your office move helps you form a more strategic moving process.
Step 2: Identify The Cost & Plan A Move Budget
Moving to an office can be costly. You must identify all the necessary costs that might be needed for a successful move. You can ask your project manager to establish a level of budget that is reasonable and feasible.
Step 3: Plan Your Office Move
Once you have a budget to work with, plan your move accordingly. But an office move requires investment – starting from packing to hiring office removal companies.
If this is the forest time you are moving your office and have no idea whatsoever, hire office removals London. They are experienced professionals who not only offer services but also offer consultation to their clients.
Step 4: Create A Project Task Checklist
When you decide to shift your office to a different location, you need to plan for everything. An office move can cause a number of issues and can significantly bring down your bottom line. However, with the checklist, toucan ensures that you are aligned with all the activities as planned.
Step 5: Prepare Your Office Equipment For The Move
What do you plan to do with your physical hardware after you move to a new location? If you have moved all your information to the cloud storage, all you need to do is move your electrical equipment to the new location.
Step 6: Address Your Telecommunication System
Telecommunication is one of the influential aspects that can affect your move. Talk with the telecom provider and ask them to offer the same services to your new location.
Step 7: Manage Your Security
Finally, do not forget to overlook the administrative details. Although you had a secure network in the previous office, shifting to a new office gives you a chance to revamp your security system.
After The Move!
It is really important to know how your employees feel about the new office once you move into a new office. Ask them for their feedback to help maintain morale and momentum. This feedback will help find the shortcoming of the new office. You can now start working to reinforce the safe feel of the old office.